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Panpa Bulletin : November December 2006
38 | PANPA BULLETIN November--December 2006 QOur problem: we can search by content on our local hard drives, but not (Adobe) InCopy documents. Our IT sta person said that Spotlight doesn t recognise InCopy documents as text documents. This has been a major pain in the neck. We stopped keeping a paper clip le several years ago. Since we lost the ability to search our les by content, we are really handicapped in our research and report- ing e orts. Solution please? AHere's what Gary Cosimini, Adobe's resident guru of all things publish- ing, had to say: InCopy documents are not recognised as text documents by Spotlight (because technically, they aren't), even though they do contain text. InCopy documents could be converted to text by stripping out the XML formatting using an empty XSL style sheet, or with a Perl script, but then you'd have two files for each story. Still, it might be a solution. Try Ixiasoft - a very nice XML database that can do this and index the results for searching, though not by Spotlight. QWe put Quark 7.02 on our new Intel powered iMac running OS 10.4.8. We use this computer to send our pages to lm. When we place the PDF directly into Quark we have some issues, especially when the PDF has RGB photos. It seems when we have a problem placing the PDF, the EPS version of the same le will work ne for black and white pages. Our problem occurs when we send the EPS to print on a colour page. Quark will separate the colours to 4 colour blacks. Do you have any idea what we could do to x our problem? AI thought I'd let QuarkXPress guru Craig Lanning, lend a hand. Here's what he had to say: The behaviour described is what will happen to RGB im- ages when sent straight through to a CMYK SWOP device (as has always been the case in earlier versions of QuarkXPress). If the PDF has embedded RGB images, you'll need to use the Colour Manager to set up a Source Setup for RGB images so that they are converted to a CMYK Output Setup before going from the RGB colour space to CMYK. That's the easiest way to handle this. The QuarkXPress manuals have a great section on the Colour Manager. If you want to con- tact me directly to go over how to set this up, contact Kevin for my email address and we'll setupatimetodoso. QWhen we rst set things up in 1997 to make Postscript les from Quark 4.x in OS 9, we used Generic Imag- esetter for greyscale pages and Acrobat Distiller for colour pages. Since going to OS X and Quark 6.5, our options have changed. We can still nd Generic Imagesetter, but we can t nd Acrobat Distiller as an option. Do I need to install a di erent ppd to get an Acrobat Distiller option? Or use a di erent printer ppd? Help me Obewan! AFinally, an easy one! Yes, you need to select the Adobe PDF driver. If you've installed Adobe Acrobat on your OS X machine, you should find this driver listed. Use this for both colour and greyscale pages. Select Adobe PDF as the PPD in Quark 7.0 when creating a postscript le for conversion to PDF. Select Adobe PDF as the PPD in Quark 6.5 when creating a postscript le for conversion to PDF QWe moved a computer to some- one else in our o ce. I m trying to change the computer s name to hers. I was able to change the admin- istrator s name, but I can t nd a place to change the name of the computer. It s confusing when you have three comput- ers on your desktop and they all have the same name! ANo problem. In the last couple of OS X versions, you change the computer name like this: 1. Go to "SYSTEM PREFERENCES" (under your blue apple) 2. Click on SHARING 3. Look at the top of the SHARING window. There's a place to change the computer name. To change the name of a computer, go to System Preferences>Sharing in OS X. QInDesign is working very well for me, except for one thing. When the secretary types in the classifieds, she does them in QuarkXPress and puts some weird "rule below" thing on them. When I open them in InDesign, it doesn t put that same rule on my document, so I end up hav- ing to do a huge amount of work to them and it puts me behind. Any suggestions? AEasy once you learn about InDesign's nested styles. A nested style is a type of paragraph style that allows the user to combine character styles together to cre- ate incredible effects. They work great with classifieds. You could create a nested style that bolds the first five words of an ad, prints the rest of the ad as regular text, puts a space below each ad, then places a rule below each space. Then it wouldn't matter what applica- tion the text was entered in (although I can't understand why you'd use QuarkXPress for text). You could simply place any text on the InDesign page, select all, then apply the handy nested style that you will create as soon as you finish reading this column. In the meantime, you could use InDesign's find/ change feature to change your secretary's "weird rule below thing" to the type of rule you want. Those fiddly bits Kevin Slimp helps out readers on the ner technological nuances of newspaper production. SOFTWARE MATTERS KEVIN SLIMP